Renovation in progress - Opening Early 2019 - Stay Tuned.

Events

 
 

Private Events at stonehiLl’s

2020

Venue Services

Stonehill’s Farmhouse site fee includes exclusive use of the entire property, 2 nights of accommodations, and breakfast for over night guests for the weekend of the event, from Friday at 3pm - Sunday at 11am.

This fee includes up to 150 event day guests and up to 50 parking spaces.

$22,000 + tax // Friday @ 3pm - Sunday @ 11am

Up to 150 people // Up to 50 Cars

[Shuttle service required for additional guests]

  • Use of our historic 1800’s English Dairy Barn [with early access to the barn for setup starting the Wednesday before your event]

  • Two nights of lodging for up to 52 guests, see accommodation details below.

  • Saturday & Sunday breakfast for overnight guests [camping and additional guests extra].

  • Bathroom trailer rental for up to 150 people.

  • Nightly S’mores Bar for overnight guests.  

  • Exclusive use of the entire property, grounds and facilities, including:

  • Live edge ceremony benches and rustic cedar arbor set up at ceremony site anywhere on the property.

  • Access to our refurbished 1950s Shasta cocktail camper for use anywhere on site [pre-wedding cocktails near ceremony site in the woods, etc] *additional fee to use, alcohol not included

  • Access to our unique collection of friendly farm animals for guest and event photography, petting, feeding, hugging, etc. 

  • Use of props and antiques for photography throughout the property.

  • Event day parking attendant.

  • Day-of coordinator.

  • Private hiking trails to Arrowood Farms and Westwind Orchard.

  • 6,000 sqft fieldstone garden in front of the Barn, 4,500 sqft lawn behind Barn, 3,000 sqft fieldstone garden behind Farmhouse, 2,400 sqft vegetable garden.

  • 2 acres of Creekside pasture with shade trees for tent camping, if desired [upon request, 10 day notice required for site use, client required to rent porta-potty facility for campers, tents NOT included]. 

  • Lawn games [corn hole, bocce ball, horse shoes].

  • Stonehill’s preferred vendor list.

  • Up to Fifteen [15] 120” x 33” barnwood harvest tables [seats 150].

  • Up to One Hundred Fifty [150] Cross-back wooden farm chairs.

  • Access to our collection of vintage, mismatched farmhouse china and silverware for up to 60 people, use of collection included if desired. 

  • Dining service water glasses for up to 60 people.

  • String lighting in all garden areas.

  • Forty-Eight inch [48”] fieldstone firepit and 2 cowboy cauldron fire bowls.

  • Large outdoor gas grill.

  • Wooden Adirondack and rocking chairs throughout the property.

  • Two [2] 6 foot long, black plastic folding tables.

  • Two vintage danish picnic tables with benches.

  • Music and PA System [upon request, 15 day notice required to use]. Client provides audio person or DJ or set-up and operate. 

  • Projector and Movie Screen [upon request, 15 day notice required to use]. Client provides audio person or DJ or set-up and operate.

  • Set-up and tear-down of up to 15 tables and 150 chairs.

  • Set-up and tear-down of SH provided directional parking signage.

  • Trash and recycling removal after event from designated SH provided trash collection bins/areas. Trash bags provided by SH. 

  • Day-of parking coordination for up to 50 cars. Events expecting to exceed 50 cars will require client-hired valet for arrival, duration and departure of event guests.

  • Day-of delivery & vendor coordination assistance.

  • Electrical power to supply catering tents/trucks and restroom facilities. Extension cords NOT provided. Vendor set-up required.   

  • Event insurance.

  • Supply of firewood for use throughout the event weekend. 

  • Starting of & tending to fires from 5pm-9pm nightly.

  • Evening tending to indoor fireplace seasonally.

  • Supply of propane for use of grill throughout weekend.

  • Toilet paper & paper towels provided for overnight guests up to 22. Client to supply toilet paper & paper towels for additional guests. 

  • Drinking Water, ice and paper cups provided for overnight guests up to 22. Client to supply any excess ice and cups needed for additional guests/events.

Accommodations

Well behaved children & leashed pets are permitted during event weekends.

2020 Overnight Guest Capacity

22 people indoors

+ up to 30 additional with tent camping*

= 52 people

NOTE:

WE ARE CONTINUING TO DEVELOP THIS PROPERTY, ANY ADDITIONAL ACCOMMODATIONS AVAILABLE BY THE TIME OF YOUR EVENT [SUCH AS ADDITIONAL COTTAGES, LUXURY YURTS, TIPIS, ETC] WILL BE INCLUDED FOR USE FREE OF CHARGE FOR FRIDAY & SATURDAY NIGHT.

*Tent camping is permitted at no additional cost for up to 30 people. Client must rent bathroom facility for campers. SH not responsible for tent set-up, tear-down, or clean up of trash in tent camping area.

Details

The Farmhouse Inn

4 bedrooms, 4.5 bath

Sleeps up to 14 people utilizing 4 double occupancy queen beds

and 6 twin sized luxury, Tempur-Pedic rollaways

Cottage #1

2 Private Units, each with a kitchen

Sleeps up to 8 people utilizing 3 double occupancy queen beds

and 2 twin sized luxury, Tempur-Pedic rollaways 

Not Included

Client will provide the following, if applicable:  Ceremony officiant, Serving staff, wedding cake, music, photographer, floral arrangements, table decorations, food serving platters & serving utensils, appetizer/dinner/dessert dishes, napkins and flatware.

Client will provide an Event Planner who will serve as a designated point of contact for communication between Client, SH and all outside vendors.  Event planner will provide pre-event coordination with SH for scheduling deliveries and will be on-site for the event to ensure proper set-up and execution. If a planner is not submitted 3 months prior to the event date SH will supply one at an additional fee starting at $1,500. 

Rental of additional tables and chairs for events which exceed 150 guests.

Optional Costs

Farmhouse Tavern Use  

SH does not allow any outside alcohol. If Client wishes to consume alcohol at the Farmhouse or on the grounds, you must select this option. The Farmhouse Tavern comes staffed with 1 bartender & 1 bartender/server. Gratuity is included in site fee. Minimum of 3 hours and 15 guests required for use. 

Price of Alcohol is not included. Inquire for beverage package options. 

Client must notify SH of this selection no later than 8 weeks prior to event weekend. 

Breakfast for overnight guests 

European & American style breakfast buffet [Example: charcuterie & cheese, fresh fruit, steel-cut oat-meal station, hard-boiled eggs, pastries, sausage, bacon, scrambled eggs, pancakes, french toast, OJ, coffee and tea] is included for all overnight guests of the Farmhouse and Cottages. This service is also available to Camping or additional guests for $25pp, per morning.

Client must notify SH of selection and headcount no later than 8 weeks prior to event weekend. 


Recommended Costs

  • Bus rental or Shuttle service for events with more than 150 people.    

  • Reception tent is recommended for inclement weather if Client chooses to hold events in one of the many areas outside of the Barn. 

  • Ceremony tent is recommended for inclement weather if Client chooses to hold ceremony outdoors. 

  • Dance floor with tent recommended for events larger than 120 people when dining takes place in the barn. 

  • Propane heater rentals recommended for Spring/Fall events. Propane heaters not allowed on porch or inside barn. 

Event Food

Client has the option to select any licensed and insured caterer. We are happy to provide our preferred list of vendors to choose from.

Client and/or caterer will provide all serving, appetizer, dining and

dessert plates, flatware and glassware, napkins and table décor.

Client will provide SH with the caterers Certificate of Insurance (COI)

Deposits

Twenty-Five percent (25%) non-refundable deposit for the Venue Services and Accommodations buyout, including tax is due upon booking in order to hold the event date. A Second Deposit of Twenty-Five percent (25%) is due Six-Months prior to the date of the event.

The balance of the Venue and Accommodations fee plus all Optional Costs

selected by Client will be due as follows: Fifty percent [50%] due 2 months prior to the event and Fifty percent [50%] due 1 month prior to event. Beverage package will be settled immediately following the event. 

Client is required to provide SH with a credit card to keep on file which will be used to cover the cost of any incidentals such as in-room beverages and snacks upon check out.

Security Deposit

SH requires a Fifteen-hundred dollar [$1,500.00] security deposit, which

will be refunded ten to fourteen [10-14] business days after the Event,

provided there is no damage to SH property. SH property includes the buildings, outbuildings, interior and exterior furniture and facilities, and all contents including napkins, towels, linens, dishes and glassware. The security deposit will be applied to the final invoice due four weeks prior to the Event. The security deposit will be forfeited in total if either of the following are found to have occurred:

  • Outside alcohol consumed on property without prior consent of SH

  • Evidence of smoking anywhere on the property

 

Cancellation Policy

Client may cancel this agreement up to 180 days prior to the Event and receive full reimbursement of amounts paid less non-refundable deposit. If Client fully cancels within 180 days of the Event, payment is due in full unless SH is able to re-book that date.

Arbitration

Both parties agree to seek a third-party mediator or arbitrator for any disputes that arise as a result of this Agreement.

Jurisdiction

This Agreement falls under the jurisdiction of the state of New York, and is therefore subject to all of New York’s laws and regulations.

Prices are subject to change without notice.

Inquire for 2021 venue prices.